Skip to help content

Finances

How expenses and hours affect profit

Understand how recorded expenses and team hours change profit by job.

Updated

For: Owner, Admin

Before you start

  • Confirm you are in Finances before comparing amounts.
  • Use period filters only when you need to review another month.
  • Do not press Save, Export CSV, or Send when you are only reviewing information.

1. Read costs against revenue

  1. Open Finances > Profitability.
  2. Compare Net revenue with Expenses and Labor.
  3. Profit decreases when expenses or recorded hours increase.
Profitability showing expenses, labor, and profit

2. Review labor

  1. Each job can show team minutes or hours.
  2. If you see No rate, time exists but cost is not calculated.
  3. Adjust rates or hours from Team if you need more precise profit.
Monthly expenses list with vendor, category, date, and amount

3. Connect expenses to jobs

  1. Open Expenses to review vendor, category, date, and amount.
  2. If an expense belongs to a job, connect it to the right job when recording it.
  3. General expenses can stay without a linked job.

Statuses and options you may see

Expenses

Means: Recorded costs that reduce profit.

Next step: Review category and related job.

Labor

Means: Cost of team time recorded.

Next step: Confirm rates when values look unexpected.

No rate

Means: Time is recorded, but no hourly cost is set.

Next step: Add a rate when you want actual cost.

Profit

Means: Revenue minus expenses and labor.

Next step: Use it to compare jobs.